Working with us

Overall Purpose – To take responsibility for and ownership of a varied portfolio of client entities and provide general support to the Fiduciary function and the wider Belasko Group as required.

Indicative Activities

Client Administration

• Maintain secretarial, governance and transactional oversight and control of a cross section of client entities.
• Maintain a high level of communication and interaction with clients, investors and advisors as required.
• Maintain excellent client relationships.
• Drafting of minutes/resolutions for Client transactions.
• Review of Financial Statements.
• Oversee transactions undertaken by client entities whilst involving the Assistant Manager and/or Director where necessary.
• Assist in onboarding new client entities including collection of correct due diligence.
• Ensure client requests and ad hoc queries are dealt with efficiently and timeously.
• Take responsibility for ad-hoc projects as requested.
• Ensure secretarial and governance deadlines applying to client entities are met.
• Contribute where appropriate to the oversight, control and development of policies, procedures and checklists relevant to the administration of client entities.
• Review of organisation of board meetings and review &/or preparation of relevant client entity board meeting packs, attendance at meetings and drafting or review of accurate board minutes.
• Overseeing transactions through to completion.
• Review of statutory filings on the Jersey Registry and UK Companies House.
• Dissolution of entities.
• Delegation of work to Junior Administrator (if applicable).
• Authorised Signatory responsibilities in due course (documentation and banking).
• Data Management System control – maintenance of NavOne records for clients.
• Client take on – including preparation and collation of AML, FATCA/CRS and Risk Matrix.
• Involvement in provision of trustee services to trusts.
• Liaison with client/Lawyers/Auditors/Directors/Banks/HMRC/Tax advisors/Suppliers.
• Review work prepared by peers or junior team members as appropriate.
• Payment Input / Cover.
• Monitoring payment e-mails and managing status.
• Liaison with clients for payment call-backs and funding requirements
• Responsibility for the supervision and training of relevant administration team members.
• Other tasks as necessary.

Fiduciary Function Management

• Participate in and contribute to Fiduciary Team meetings.
• Liaise with and maintain positive relationships with contact firms whether they undertake work on the Belasko Group and/or its client entities or not.
• Identify opportunities to expand services to existing clients and new business possibilities

Preferred Qualifications and Experience

• Hold or be studying for ICSA or STEP qualification.
• Familiarity with the Jersey legal and regulatory environment and in particular the AML/CFT Handbooks.
• Familiarity of FATCA and CRS as they relate to client entities and reporting.

Overall Purpose

To take responsibility for and ownership of a varied portfolio of client entities and provide general support to the Funds Team and the wider Belasko Group as required.

Indicative Activities

Client Administration

• Maintain secretarial, governance and transactional oversight and control of a cross section of client entities.
• Maintain a high level of communication and interaction with clients, investors and advisors as required.
• Maintain excellent client relationships.
• Oversee transactions undertaken by client entities whilst involving the Manager and/or Director where necessary.
• Lead on onboarding new client entities including preparation and collation of CDD, FATCA/CRS and Risk Assessment. Ensure client requests and ad hoc queries are dealt with efficiently.
• Take responsibility for ad-hoc projects as requested.
• Ensure secretarial and governance deadlines applying to client entities are met.
• Contribute where appropriate to the oversight, control and development of policies, procedures and checklists relevant to the administration of client entities.
• Manage the organisation of board meetings and review and/or preparation of relevant client entity board meeting packs, attendance at meetings and drafting or review of accurate minutes.
• Overseeing transactions through to completion.
• Review of statutory filings on the Jersey Registry and UK Companies House.
• Dissolution of entities.
• Training, management and delegation of work to team members.
• Authorised Signatory responsibilities (documentation and banking).
• Liaison with client/Lawyers/Auditors/Directors/Banks/HMRC/Tax advisors/Suppliers.
• Review work prepared by peers or junior team members as appropriate.
• Payment Review and monitoring payment e-mails and managing status.
• Promote a risk management culture within the business by proactively highlighting areas where improvements could be made.
• Help facilitate accurate time keeping, billing and settlement of debt.
• Other tasks as necessary.

Fund Function Management

• Participate in and contribute to the Fund Team meetings.
• Liaise with and maintain positive relationships with contact firms whether they undertake work on the Belasko Group and/or its client entities or not.
• Identify opportunities to expand services to existing clients and new business opportunities.
• Responsible for the management of a team and external client relationship.
• Assist with the management of appraisals and ensure objectives are monitored. Provide regular feedback to individuals within the team both constructively and where expectations have not been met.

Preferred Qualifications & Experience

• Experience working within Funds;
• It is not essential but applicants holding or studying towards a financial services qualification would be preferred;
• Familiarity with the Jersey legal and regulatory environment and in particular the AML/CFT Handbook

Required Skills

• Integrity, honesty and professionalism.
• Excellent interpersonal and communication skills with the ability to deal effectively with all levels of staff, management and shareholders within the Belasko Group as well as clients and third-party service providers.
• Proactive, solution focused and self-sufficient.
• Deliver work of the highest standard with attention to detail.
• Ability to achieve goals and deadlines where operational considerations may compete.
• Ability to adapt to use of different Data Management Systems

Overall Purpose – To take responsibility for and ownership of a varied portfolio of client entities and provide general support to the Funds Team and the wider Belasko Group as required.

Indicative Activities 

Client Administration

• Maintain secretarial, governance and transactional oversight and control of a cross section of client entities.
• Maintain a high level of communication and interaction with clients, investors and advisors as required.
• Maintain excellent client relationships.
• Oversee transactions undertaken by client entities whilst involving the Manager and/or Director where necessary.
• Lead on onboarding new client entities including preparation and collation of CDD, FATCA/CRS and Risk Assessment. Ensure client requests and ad hoc queries are dealt with efficiently.
• Take responsibility for ad-hoc projects as requested.
• Ensure secretarial and governance deadlines applying to client entities are met.
• Contribute where appropriate to the oversight, control and development of policies, procedures and checklists relevant to the administration of client entities.
• Manage the organisation of board meetings and review and/or preparation of relevant client entity board meeting packs, attendance at meetings and drafting or review of accurate minutes.
• Overseeing transactions through to completion.
• Review of statutory filings on the Guernsey Registry and UK Companies House.
• Dissolution of entities.
• Training, management and delegation of work to team members.
• Authorised Signatory responsibilities (documentation and banking).
• Liaison with client/Lawyers/Auditors/Directors/Banks/HMRC/Tax advisors/Suppliers.
• Review work prepared by peers or junior team members as appropriate.

Payment Review and monitoring payment e-mails and managing status.

• Promote a risk management culture within the business by proactively highlighting areas where improvements could be made.
• Help facilitate accurate time keeping, billing and settlement of debt.
• Other tasks as necessary.

Fund Function Management

• Participate in and contribute to the Fund Team meetings.
• Liaise with and maintain positive relationships with contact firms whether they undertake work on the Belasko Group and/or its client entities or not.
• Identify opportunities to expand services to existing clients and new business opportunities.
• Responsible for the management of a team and external client relationship.
• Assist with the management of appraisals and ensure objectives are monitored. Provide regular feedback to individuals within the team both constructively and where expectations have not been met.

Preferred Qualifications & Experience

• Experience working within Funds;
• It is not essential but applicants holding or studying towards a financial services qualification would be preferred;
• Familiarity with the Guernsey legal and regulatory environment and in particular the AML/CFT Handbook.