Fund
Administration
Services
Belasko provides fund administration, accounting, investor onboarding, reporting, governance, and lifecycle support for private equity, private credit, venture capital, real estate, and emerging fund managers across Jersey, Guernsey, Luxembourg, and the UK.
Fund administration
for private capital managers
Fund managers are under increasing pressure to maintain investor confidence and keep pace with complex fund structures.
We often see administration become a time- and resource-drain that has a negative impact on lean internal teams, but this can be easily avoided with the right partner.
Belasko positions itself as an extension of your team, providing operational fund administration support across the fund lifecycle. We support managers from launch and first close through to ongoing administration, audit cycles, investor reporting, fund extensions and wind-up.
What our fund administration services cover
Fund setup and structure establishment
We support the administrative setup of fund structures, working with other third-party providers together with your team across jurisdictions. This can include establishing fund records, operational workflows, bank account coordination, reporting templates, investor registers, and launch documentation.
Fund closings
We coordinate administrative activity around first, interim and final closes, including investor documentation tracking, subscription processing support, closing checklists, investor notices, capital call preparation and liaison with legal, investor relations, and operations teams.
Capital calls and distributions
We manage capital call and distribution processes, including calculations, notices, payment tracking, investor communications, reconciliations, and reporting. We support both straightforward and more complex multi-tiered fund structures, helping ensure investors receive clear and timely information.
Investor onboarding and KYC
We manage investor onboarding and KYC across jurisdictions, including investor due diligence, subscription document review, AML checks, investor records, risk categorisation, and ongoing monitoring. Our role is to make onboarding efficient while protecting the quality of investor relationships.
Governance and company secretarial
We provide governance and company secretarial support, including board meeting coordination, minutes, statutory records, governance frameworks, filings, and ongoing entity administration. We help fund structures remain organised, documented and ready for investor, auditor, and regulatory review.
Transaction and investment support
We support transaction execution from an administration perspective, working with legal, deal, and finance teams to process documentation, maintain records, support payment flows, and help evidence the required governance steps throughout the investment lifecycle.
Banking, FX, & cash movement support
We support banking, FX and cash movement processes, including payment coordination, transaction tracking, expense processing and reconciliations. Our team works closely with managers and banking providers to keep fund cash movements controlled, documented and timely.
Financial reporting and audits
We maintain fund accounting records, prepare financial statements, support NAV and performance reporting where required, and coordinate audit timelines with managers, auditors, and other advisers. Our focus is on clean records, clear reporting, and audit-ready documentation.
Investor reporting and queries
We prepare and distribute investor reporting, including quarterly reports, capital account statements, investor notices, performance information where required, and supporting documents through secure investor portals. We also manage investor queries, helping managers maintain clear and responsive investor communication.
Carried interest and performance calculations
We calculate and support carried interest, management fees and performance allocations in line with fund documentation, waterfall mechanics, and agreed reporting requirements. Calculations are documented, reviewable, and designed to support audit and investor scrutiny.
Fund wind-up and dissolution
We support funds through extensions, wind-up and dissolution, coordinating administrative steps across jurisdictions, managing final reporting, investor communications, entity closure processes and service provider coordination.
Loan administration
For private credit and debt funds, we provide integrated fund and loan administration support, helping managers track loan positions, related cash movements, reporting requirements and investor-level information across the fund lifecycle.
Fund asset classes
Trusted by both emerging and established managers, we provide high-quality execution for complex private equity fund structures.
Agile, responsive support for fast-moving VC funds, start-ups and founders, helping you keep pace with change.
With a strong track record supporting credit/debt fund managers, we respond to fast-moving investment cycles and seamlessly handle tight timelines and investor demands.
At the heart of our real estate fund administration service is clear communication and seamless data flow between fund managers, administrators and property teams.
From structuring to launch, we help first-time managers and seasoned players move quickly and confidently, with expert guidance every step of the way.
When to speak to us
Speak to Belasko if you are
We can help you assess the operating model, reporting requirements, investor onboarding process, and administration support needed to run the fund efficiently.
Technology-enabled fund administration
Our technology supports faster reporting, secure data management and clearer access to fund information.
Our secure client portal gives users 24/7 access to accounting data, financial statements and critical documents, helping to reduce manual queries and support faster decision-making. The portal is backed by Microsoft SharePoint and Azure frameworks, with individual user permissions and sound data management processes across jurisdictions.
For fund administration and investor reporting, we use AllVue technology to support accurate, transparent reporting and better visibility across fund operations. Belasko is also ISAE 3402 Type I certified, with ongoing work towards Type II certification, reflecting our focus on strong internal controls.
We use technology to improve efficiency, accuracy, and speed, but always with experienced people applying judgment and oversight. That combination helps managers maintain confidence in their data, reporting and investor communications.
Why fund managers work with Belasko
Fund managers work with Belasko because they need experienced people close to the details. We combine senior-led administration, cross-jurisdictional experience, technology-enabled reporting, and a proactive understanding of private capital operations.
Our role is ultimately to help managers meet investor and regulatory expectations and reduce the operational burden on internal teams.
*AUA figure includes assets administered across Belasko Group and associated companies.
Meet the fund administration specialists behind Belasko
Our fund administration team brings experience to complex fund administration and cross-jurisdictional operations.
Nick McHardy
Director, Fund Administration
Nick leads Belasko’s fund administration service, bringing over 15 years’ experience across private equity, credit and real estate fund structures, complex mandate transfers and ISAE 3402-compliant operating models.
Greg McKenzie
Managing Director, Luxembourg
Greg leads service delivery from Luxembourg, with 18+ years’ experience across alternative assets, fiduciary services, banking, regulatory change and complex cross-border fund structures.
John Russell
Director, Fund Administration
John leads central administration operations in Luxembourg, drawing on over 13 years’ experience managing fund accounting, corporate and investor services teams for regulated and unregulated alternative investment structures.
Jenni Hartley
Director, Fund Administration
Jenni brings over 20 years’ experience across fund management, fiduciary services and regulatory oversight, with particular expertise in structuring and administering investment vehicles in Guernsey and the Channel Islands.
Matt Devine-Hill
Head of Funds, Jersey
Matt leads Belasko’s Jersey funds business, bringing over 15 years’ experience in alternative investment structures, client delivery, and business growth, with particular expertise in Channel Islands-, UK-, and Luxembourg-domiciled structures.
Alex Di Santo
Head of Institutional
Alex leads Belasko’s institutional commercial strategy, bringing over 20 years of experience in private capital fund administration, private equity, private debt, and senior leadership across multi-jurisdictional fund platforms.
Fund administration across Jersey, Guernsey, Luxembourg, & the UK
We work with fund managers operating across established private capital jurisdictions, including Jersey, Guernsey, Luxembourg and the UK. Our teams work with fund structures across private equity, private credit, venture capital, real estate and alternative investment strategies, providing everything from administration to investor support across the fund lifecycle.
We work alongside legal, tax, regulatory, and advisory teams to help managers maintain clear operational processes, accurate records, and consistent reporting across these jurisdictions.
Fund administration FAQs
Fund managers should look for an administrator with experience in their asset class, jurisdictional requirements, investor base and reporting complexity. Strong administration is not only about processing transactions; it also depends on clear controls, responsive service, audit-ready records, reliable investor reporting, and the ability to scale as the fund grows.
Belasko supports fund managers through the operational setup required for launch and first close, including investor onboarding, subscription processing support, KYC, capital call preparation, fund records, bank account coordination, reporting templates, and liaison with legal, regulatory, and advisory teams.
As fund managers scale, administration often becomes more complex. Belasko helps managers strengthen their operating model, reporting processes, investor servicing, governance support, accounting workflows, and technology infrastructure, so that administration remains controlled and efficient as fund volume, investor numbers, and transaction activity increase.
Yes. Belasko has extensive experience supporting the transfer of fund administration and accounting mandates. A transition typically requires careful planning around data migration, opening balances, investor records, reporting timetables, accounting workflows, governance records and communication between the outgoing administrator, manager, auditors and advisers.
Belasko supports investor reporting through accurate fund records, reporting preparation, secure document distribution, investor portals, and query management. The focus is on helping managers provide clear, consistent, and timely information to investors while reducing the administrative burden on internal teams.
Belasko helps maintain clean books and records, supporting schedules, investor records, capital account information, financial statements, and documentation required for the audit process. The aim is to reduce year-end friction by keeping reporting, reconciliations, and supporting information organised throughout the year.
Belasko provides integrated fund and loan administration support for private credit and debt fund managers. This can include support for loan records, cash movements, interest calculations, repayments, reporting requirements and investor-level information, alongside wider fund accounting and administration.
Yes. Belasko supports fund structures anywhere in the world from our offices in Jersey, Guernsey, Luxembourg and the UK. Its teams work with managers, advisers and other third-party providers across jurisdictions to support administration, governance, reporting, investor onboarding and ongoing fund operations.
A manager should review their administration model when launching a new fund, preparing for first close, scaling into a larger or more complex vehicle, expanding into a new jurisdiction, experiencing reporting delays, preparing for audit, receiving increased LP scrutiny, or considering a move from an existing administrator.
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