Senior Administrator, Fiduciary

Overall Purpose – To take responsibility for and ownership of a varied portfolio of client entities and provide general support to the Fiduciary function and the wider Belasko Group as required.

Indicative Activities

Client Administration

• Maintain secretarial, governance and transactional oversight and control of a cross section of client entities.
• Maintain a high level of communication and interaction with clients, investors and advisors as required.
• Maintain excellent client relationships.
• Drafting of minutes/resolutions for Client transactions.
• Review of Financial Statements.
• Oversee transactions undertaken by client entities whilst involving the Assistant Manager and/or Director where necessary.
• Assist in onboarding new client entities including collection of correct due diligence.
• Ensure client requests and ad hoc queries are dealt with efficiently and timeously.
• Take responsibility for ad-hoc projects as requested.
• Ensure secretarial and governance deadlines applying to client entities are met.
• Contribute where appropriate to the oversight, control and development of policies, procedures and checklists relevant to the administration of client entities.
• Review of organisation of board meetings and review &/or preparation of relevant client entity board meeting packs, attendance at meetings and drafting or review of accurate board minutes.
• Overseeing transactions through to completion.
• Review of statutory filings on the Jersey Registry and UK Companies House.
• Dissolution of entities.
• Delegation of work to Junior Administrator (if applicable).
• Authorised Signatory responsibilities in due course (documentation and banking).
• Data Management System control – maintenance of NavOne records for clients.
• Client take on – including preparation and collation of AML, FATCA/CRS and Risk Matrix.
• Involvement in provision of trustee services to trusts.
• Liaison with client/Lawyers/Auditors/Directors/Banks/HMRC/Tax advisors/Suppliers.
• Review work prepared by peers or junior team members as appropriate.
• Payment Input / Cover.
• Monitoring payment e-mails and managing status.
• Liaison with clients for payment call-backs and funding requirements
• Responsibility for the supervision and training of relevant administration team members.
• Other tasks as necessary.

Fiduciary Function Management

• Participate in and contribute to Fiduciary Team meetings.
• Liaise with and maintain positive relationships with contact firms whether they undertake work on the Belasko Group and/or its client entities or not.
• Identify opportunities to expand services to existing clients and new business possibilities

Preferred Qualifications and Experience

• Hold or be studying for ICSA or STEP qualification.
• Familiarity with the Jersey legal and regulatory environment and in particular the AML/CFT Handbooks.
• Familiarity of FATCA and CRS as they relate to client entities and reporting.